Part Time Case Manager BA - Young Parent Living Program Melrose
Company: Centerboard
Location: Lynn
Posted on: April 24, 2024
Job Description:
Summary of Position
The Case Manager position will be responsible for providing direct
support and assistance in case management to the residents
participating in the program(s) and maintenance of residents daily
records. The Case Manager will provide support to the Program
Director. This position will be responsible for performing all job
duties and descriptions according to program policies and
procedures.
Job Functions
- Ability to work with youth and/or their families in a changing
setting which may include transitional care and aftercare
outreach.
- Coordinate young parent intake: within 2 hours communicate with
client and provide them with the programs Welcome Packet, including
the programs expectations and requirements. Upon client's
acceptance into the program, notify the DCF Young Parent Living
Program Clinical Coordinator and DTA Self Sufficiency Specialist
worker with the intake plan.
- Coordinate intake and client's transportation to the
program.
- Complete all intake paperwork within 8 hours of arriving. This
includes: Mental Health Status evaluation; immediate needs
assessment, Intake Safety Plan; all releases signed, all med
documentation, including MAR's, orders, and prescriptions. The
client reviews the Welcome Packet and signs the Placement Agreement
and all documents in the legal section.
- Review Intake Safety Plan and Mental Health Status form with a
clinician within 8 hours of intake.
- Maintain all appropriate records according to Caring Together,
EEC and Youth Services standards and guidelines.
- Complete 24 hour Treatment Plan with an LPHA signature. Ensure
Youth Readiness Assessment YRAT, is completed within 20 days of
intake, and signed by DCF social worker and DCF young parent.
Complete initial 30 day Treatment Plan with LPHA signatures.
- Coordinate treatment team reviews, complete updates to
Treatment Plan and obtain signatures. Required every 90 days.
- Complete CANS (DCF child assessment needs and strengths)
assessment within 30 days.
- Update Safety Plans every 90 days or as needed.
- Update YRAT every 6 months.
- Complete Risk Assessment with clinical support as needed.
- Case Manger is required to learn and use Virtual Gateway to
document Treatment Plans, treatment plan reviews, and incident
reports for DCF clients only.
- Required to utilize language in accordance to rehab options
expectations.
- Responsible for the client binders, ensure case file index and
subsequent documents. Ensure all documents are signed by young
parent and filed properly.
- Participate in resident team meetings with collaterals
- Coordinate and record all resident's appointments and daily
schedule in Advocate Notes
- Oversee staff with the documentation and completion of client
progress notes, Advocate Notes, and incident reports. Ensure rehab
options language is used in progress notes, in addition to
collaborative problem solving language for incident reports.
- Collaborate and communicate updates and important information
with DCF, school personnel and any other provider agencies
regarding the young parent services and treatment goals. Provide
weekly emails to DCF and DTA with summary of progress towards
goals.
- Assure that young parent's quality of life and standards are
maintained including: dietary, hygiene, appropriate clothing and
building cleanliness.
- Participate in program support, PAYA (preparing adolescents for
young adulthood). This includes parenting skills, job readiness,
budgeting, obtaining day care, school completion, housing,
permanency work, physical and mental health management.
- In collaboration with staff ensure groups focusing on safety,
and increasing independent living skills are scheduled weekly.
- Responsible for providing leadership and act as a positive role
model for young parents and staff.
- Required to use personal vehicle, when Centerboard vehicle is
not available in order to meet appointment and/or aftercare
outreach requirements.
- Responsible for reading communication log and providing client
or program updates in the log as needed.
- On Call - Participate in the Manager On Call rotation and
document calls in Asana.
- Complete all Assessments/forms in accordance with State/EEC/DCF
regulations- i.e. YPLP Assessment, YRAT, CANS, Substance Abuse
Evaluation, Mental Status Exams, Treatment Plan,
Discharge/Termination forms, Safety Plans, and use of the Virtual
Gateway.
- Collect Program Fees bi-weekly and submit to Fiscal. Chart
individual payments and balances in their individual ledgers, found
in Google. Place the young parent ledgers in the Program Fee
Binder.
- Conduct In- House trainings for staff- i.e Safe Sleep, IR
documentation refresher, BMT refresher, Congruent Care
requirements, Progress and Advocate Note documentation, Staff shift
responsibilities refresher and others.
- Perform other duties, responsibilities and related tasks as
requested.
- House Meetings - Conduct a Young Parent House Meeting monthly,
and keep the agenda and minutes and attendance in the Groups
Binder.
- Trainings - Keep a log of training hours attended and offered
through the Centerboard Track Training list, including outside
trainings. These are in person or online. Submit log to HR
yearly.
- Budget - Monitor resident monthly budgets and record budget
information on Filemaker.
- Discharge/Transition planning - Oversee all communication
regarding young parent and their teams, in order to keep next steps
in mind. When issues arise, discuss all matters with the DTA/ DCF
team, and the PD, and participate in all team meetings. When
transitioning a young parent into another YPLP/Adult Shelter
develop a plan with the client's team.
- Maintenance- Add all maintenance repairs and notices on
Asana.
- DCF Monthly Billing- Track the Overnight Log and submit to PD
at the end of the month. Complete DCF Assessment form and submit to
PD at the end of the month. Complete the DCF Program Fee Log and
submit to PD at the endo of the month.
- Meet with young parents individually once a week. This meeting
should include conversations about their Treatment Plan goals,
Safety Plan and coping skills. Discuss behavior management and
parenting.
- Complete all referrals for young parents including- Early
Intervention, Healthy Families, mental health, education and day
care, and Mass Rehab.
- Housing - Assist young parents in creating a Housing Binder
within 30 days. Assist with filling out housing applications and
tracking placement on the wait list.
- Interview New Employee Candidates/Interns - Interview new
candidates for hire and interns via FaceTime/zoom/ in person.
Complete all HR interview questions. Scan and email HR background
paperwork to the candidate/intern and ask them to fill them out and
email them back to me along with a copy of their Driver's License.
After the interview make a recommendation to accept the individual
or not and email everything to the HR department for their review,
or drop off the paperwork at the main office in any of the HR
mailboxes.
- Transportation for youth under 18 years old - Staff must
transport and stay with a young parent for the following
appointments: Hospital/ER visits, collateral meetings, court,
school meetings, doctor and dentist appointments.
- CQI, maintain, track, document, and create information
necessary for the individual program. Attend meetings and present
information as required. (CQI, Theory of Change).
Qualifications
Bachelor's degree in psychology or related field and at least two
years of experience working in a residential setting. Case
Manager's must have the ability to work flexible hours to meet the
needs of clients schedules. Required to pass initial competency
evaluation as well as continued assessments of professional
development and future trainings. The Case Manager must possess the
ability to use collaborative and proactive solutions during
behavior management. Qualified candidates must possess strong
communication and organization skills and be a willing participant
in Centerboard's multicultural awareness, diversity, equity and
inclusion trainings, meetings and philosophy.
Keywords: Centerboard, Revere , Part Time Case Manager BA - Young Parent Living Program Melrose, Executive , Lynn, Massachusetts
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