Senior Administrative Assistant
Company: Disability Solutions
Location: Nashua
Posted on: May 7, 2024
Job Description:
Job Description See what you're missing. Our employees work on
the world's most advanced electronics - from detecting threats for
F-35 pilots to illuminating the night for soldiers. Spanning air,
land, sea, and space, we are developing the technology of tomorrow,
delivered today. Drawing strength from our differences, we're
innovating for the future. And you can, too. Our flexible work
environment provides you a chance to change the world without
giving up your personal life. We put our customers first -
exemplified by our mission: "We Protect Those Who Protect Us--."
Sound like a team you want to be a part of? Come build your career
with BAE Systems.BAE Systems is seeking a senior Administrative
Assistant to organize and support engineering leadership. This is a
unique opportunity to work as an engaged and valued team member
contributing to the overall operation and success of the
organization.Responsibilities may shift with business needs, but
include the following:
- Works as an integral and contributing member of the program
leadership team in a dynamic, fast-paced environment.
- Provides confidential administrative and project support to
assigned program directors, and to their leadership team and
employees.
- Manages appointments and leader shared calendars for effective
and efficient time management.
- Schedules meetings and meeting logistics
(teleconference/presence, audio-visual equipment, food)
independently.
- Manages visitor logistics and incoming calls, emails, and
meeting requests and dispositions as appropriate.
- Prepares organizational memos given draft inputs from
leadership and executes distribution.
- Works under general direction using business software
applications (Word, Excel, Power Point) to create and enhance
correspondence, reports, data tables, presentations, agendas, etc.,
that may be of a highly confidential nature.
- Compiles materials for executive meetings and participates in
and hosts meetings, sometimes taking minutes, as requested.
- Organizes and leads preparation of key meeting arrangements
such as program reviews, customer meetings and visits, and employee
all-hands meetings. May be responsible for special projects such as
conferences and events.
- Arranges business travel and associated expenses, making
recommendations to improve efficiencies relative to schedules and
budget.
- Organizes and maintains confidential files and records.
- Performs other duties and responsibilities, as required.
- Maintains a safe work environment and ensures compliance with
safety objectives and policies.**Please note that pursuant to a
government contract, this specific position requires US citizenship
status**Required Education, Experience, & Skills
- Must be highly skilled in office automation tools, such as the
Microsoft Office suite of products, as well as meeting connectivity
tools.
- Must be able to be proactive, anticipate needs, and work with
minimal supervision.
- This role requires a high degree of tact, diplomacy,
discretion, and judgement.
- Must possess excellent communication and interpersonal skills
in order to interact professionally with employees and external
contacts at all levels, and including senior management. This role
will also operate as part of an administrative team, ensuring
seamless leadership team coverage and support as required.
- The ability to multitask and plan and organize in a fast-paced
environment is critical.
- The successful candidate should have a thorough understanding
of business practices and procedures, including compliance to
company policies
- Must be able to obtain and maintain a Secret Security
Clearance.Pay InformationFull-Time Salary Range: $52690 -
$84260Please note: This range is based on our market pay
structures. However, individual salaries are determined by a
variety of factors including, but not limited to: business
considerations, local market conditions, and internal equity, as
well as candidate qualifications, such as skills, education, and
experience. Employee Benefits: At BAE Systems, we support our
employees in all aspects of their life, including their health and
financial well-being. Regular employees scheduled to work 20+ hours
per week are offered: health, dental, and vision insurance; health
savings accounts; a 401(k) savings plan; disability coverage; and
life and accident insurance. We also have an employee assistance
program, a legal plan, and other perks including discounts on
things like home, auto, and pet insurance. Our leave programs
include paid time off, paid holidays, as well as other types of
leave, including paid parental, military, bereavement, and any
applicable federal and state sick leave. Employees may participate
in the company recognition program to receive monetary or
non-monetary recognition awards. Other incentives may be available
based on position level and/or job specifics.About BAE Systems
Electronic Systems BAE Systems, Inc. is the U.S. subsidiary of BAE
Systems plc, an international defense, aerospace and security
company which delivers a full range of products and services for
air, land and naval forces, as well as advanced electronics,
security, information technology solutions and customer support
services. Improving the future and protecting lives is an ambitious
mission, but it's what we do at BAE Systems. Working here means
using your passion and ingenuity where it counts - defending
national security with breakthrough technology, superior products,
and intelligence solutions. As you develop the latest technology
and defend national security, you will continually hone your skills
on a team-making a big impact on a global scale. At BAE Systems,
you'll find a rewarding career that truly makes a difference.
Electronic Systems (ES) is the global innovator behind BAE Systems'
game-changing defense and commercial electronics. Exploiting every
electron, we push the limits of what is possible, giving our
customers the edge and our employees opportunities to change the
world. Our products and capabilities can be found everywhere - from
the depths of the ocean to the far reaches of space. At our core
are more than 14,000 highly talented Electronic Systems employees
with the brightest minds in the industry, we make an impact - for
our customers and the communities we serve.Our Commitment to
Diversity, Equity, and Inclusion:At BAE Systems, we work hard every
day to nurture an inclusive culture where employees are valued and
feel like they belong. We are conscious of the need for all
employees to see themselves reflected at every level of the company
and know that in order to unlock the full potential of our
workforce, everyone must feel confident being their best, most
sincere self and be equipped to thrive. We provide impactful
professional development experiences to our employees and invest in
social impact partnerships to uplift communities and drive
purposeful change. Here you will find significant opportunities to
do meaningful work in an environment intentionally designed to be
one where you will learn, grow and belong.BAE Systems is committed
to hiring and retaining a diverse workforce. We are proud to be an
Equal Opportunity Employer, making decisions without regard to
race, color, religion, sex, sexual orientation, gender identity,
gender expression, marital status, national origin, age, veteran
status, disability, or any other protected class.
Keywords: Disability Solutions, Revere , Senior Administrative Assistant, Administration, Clerical , Nashua, Massachusetts
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